How to Manage Your Wedding Day Timeline
Once the planning is over and the big day arrives, every element you’ve been working on has to come together to create your perfect day. There are only so many hours in the day, and you need to maximize every one of them to fit in all of the activities you have planned.
For your wedding to be a success, you need to create a timeline and it needs to be followed with very little variance. This is where an experienced wedding photographer will be vital. Your photographer is not just someone that takes pictures, we are here to help guide you to having the best photos & video but the best experience possible.
Be Aware of What You Need to Accomplish
When you create your overall timeline for the day, it’s important that you know precisely what you will have to accomplish throughout the day. Keep in mind that things like flowers staying fresh and the sun being in the optimum position for photos won’t wait for you. However, if you have a detailed account of all the things that need to happen from the beginning to the end of the day, you should be able to stay on track.
Be as Precise as Possible
Precision is your friend when creating a wedding day timeline, and many experts suggest scheduling right down to the minute. It’s all about optimization, and the best way to optimize your day is to be precise. The rehearsal is over and this is the real thing so there won’t be any do-overs if things don’t go as planned.
Allow For Timeline Slippage
Along with the wedding activities you have planned, build in some time for timeline slippage in the master plan. It’s a rare occurrence for everything to go exactly as planned, so if you leave some extra time for slippage in the timeline, you won’t end up falling behind. And if you do manage to stick to it exactly, you will be ahead of schedule.
Your desired experience will have a dramatic effect on your timeline
Every couple is going to want something different in their overall experience. Some newlyweds just want some great candid photos and whatever happens, happens. While others want amazing photos of their bridal party and formal family portraits overlooking a beach. What you are looking for will dramatically affect your timeline. But, we will sit with you and go over everything you are looking for and help you put together a timeline that not only gets you the images you are looking for but the experience you desire as well.
Have You Decided on Transportation for Your Wedding?
Getting people from point A to point B on your wedding day is an easy concept, but it still requires some thought on your part. There are a handful of viable options that will work, and it’s more a matter of taking a look at your budget and which mode of transportation will work best for your wedding day.
Here are a few to consider, and some information about each one that will help you make a decision:
Hiring a limo for your wedding party adds a nice level of refinement and will keep everyone together as you travel between locations. This is a classic mode of wedding transportation because it is effective and creates the perception that this is something very special, which it is. Make sure to ask these questions before hiring a limo for your wedding:
Will you guarantee I get the same limo I ordered?
Can I prepay for my limos?
Is there a contingency plan if the limo is in bad condition?
Is the driver available for overtime, if needed?
If we need the limo longer, do you charge by the hour?
Party Bus or Trolley
Depending on the size of your bridal party and family a party bus or trolley may be the ideal choice when considering your travel arrangements. They accommodate for a large number of people and get everyone from point A to point B with relative ease.
Be mindful that the above-mentioned forms of transportation may have commercial plates which means they cannot take certain parkways, thus an alternative route may be necessary adding more time to your travel.
This is precisely why it is important to go over the details of your wedding with your photographer so we can add this additional travel time into your timeline to ensure we do not run late to various locations on the day of your wedding.
If you want to have transportation available, but would like to let your guests manage themselves, then Uber or Lyft might be a viable option. You can utilize Uber Events so your guests can have door-to-door service, but you’ll only pay for the rides that are used, which will help your budget and simplify the process.
When deciding on the transportation for your wedding, take a moment to make a list of which factors are most important to you, and then choose the best option. Maybe it’s all about the budget. Maybe your guest’s comfort is the most important factor. Maybe it’s convenience or maybe a combination of various factors. The key is to remember that no one option is better than the others and doing what’s best for you is always the best choice.
The Art of Communicating with Your Wedding Vendors
The vendors you hire to make your wedding dream a reality are all there for one reason, and that is to make your day special. They are all experts in their specific fields, which is why you hired them, but in order to keep it all running smoothly, communication is key.
A Wide Range of Personalities
Saying “keep the lines of communication open” is good advice, but may be a bit too simplistic considering all the different personalities of your vendors. In the lead up to a typical wedding, you may have to work with:
Photographers and videographers
A band or DJ
Hair & Make-up
It’s easy for the lines of communication to get muffled if you aren’t careful, so here are some tips to help you communicate effectively and get the results you’re after.
Remember It’s a Two-Way Street
You can’t expect them to communicate openly with you without reciprocating. The easiest thing to do is assign a singular point of contact for each vendor. This way, you won’t get overwhelmed and you can receive regular updates from your team to ensure all is going well with each vendor.
Watch Your Language
Be supportive and upbeat when communicating with your vendors. Consider the words and tone you use because the last thing you’d want to do is sound accusatory or insulting. When you use positive language, good things will happen and they will be more receptive to your needs.
Using Visual Aids
If you are having trouble communicating what you want with any of your vendors, feel free to show them. Pinterest is one of the best ways to communicate what you are looking for if you are having trouble articulating it. If you can find examples of what you want and they can see it, their job will be easier and you’ll be more likely to get precisely what you want. When you do your best to set vendors up for success, that is what you’ll get more often than not.
Ramp Things Up As the Date Approaches
Make sure you keep your timeline in mind and feel free to increase the frequency of communication as the date draws closer. That’s not to say you should be calling on a daily basis, but it’s ok to check in more often to make sure things are on track and everything is looking good.
If you can follow these tips, you and your vendors should get along wonderfully from start to finish, and your wedding should be everything you’d hoped.
Hiring a Professional Wedding Planner
Weddings and stress tend to be synonymous with one another, but it’s not written in stone. In all likelihood, stressful situations will crop up despite your best efforts to avoid them, but that doesn’t mean you can’t minimize stress dramatically by following some basic tips.
One of the most effective ways to minimize wedding stress is to bring a good wedding planner onboard to help lighten the load. Many brides-to-be won’t even consider a planner due to budget concerns or issues with control, but if your goal is a seamless wedding process and stress-free wedding day, then hiring a wedding planner may be just what you need.
The Earlier the Better
As you may already know, stressful times can begin very early on in the process, so getting a professional wedding planner involved as early as possible will make a difference. Basically, it will allow you to move your focus onto other things and still feel confident that everything is being taken care of according to your wishes.
Taking Big Responsibility Off Your Plate
When you try to DIY your wedding or even take on a large portion of the pre-wedding tasks yourself, your plate fills up with activity very quickly. With a wedding planner, you get to hand off many of the more time consuming tasks that only end up draining you and taking time out of your day. Invitations, communicating with various vendors, making payments, tips, color schemes, seating charts and many other details can all be managed by an expert.
You’ll also have all the help you need when the big day arrives, which is the one day you should not have to think about anything else besides getting married and being with your family.
You Can’t Google Experience
It’s important to keep in mind that wedding planners do this for a living and a few searches on Google aren’t going to make up for their experience. They have insider knowledge that you don’t, can offer advice on some of the trickier wedding situations and have troubleshooting capabilities in case things go awry.
If your goal is a stress-free wedding, then it just makes sense to outsource some of the wedding planning duties to a professional. By no means do you have to give up control of your wedding and you’ll likely feel an even greater sense of control by having an experienced planner bring it all together for you.